Satisfy Security Deposit to City of Melbourne for next event year.
Request ARRL sanctioning of the Annual Melbourne Hamfest.
Verify receipt of new Lease Agreement from City of Melbourne.
Print Handicapp Parking Signs for use by Lot Crew.
Print forms for City of Melbourne Code Violations and PCARS statement of Non-Liability
Contact local FDOR office and notify of PCARS event dates.
Request printing/ funding of Hamfest ticket printing. (Flamingo Printing)
Request overnight security from G&S Security. (2 nights)
Request rental and delivery/pickup of temporary toilets on site. (Harris Sanitation)  2 units
Request rental and delivery/pickup of golf carts for 2 days. (M&B Golf Carts) 2 double seaters
Request Space Coast REACT support the Hamfest with door security as needed.
Invite local ARRL represenatives to attend the event (provide space near concesions).
Request the city of Melbourne notify concessions vendor of our event dates and times
Coordinate printing and mailing of Hamfest Flyers (postage and permit included) Address N' Mail
Request Certificate of Liability Insurance from Marsh/ Seabury and Smith for City of Melbourne
Apply for and acquire Occupational License from the City of Melbourne for the event.
Coordinate and meet with City of Melbourne Code Enforcement represenative prior to the event.
Obtain and retain a current copy of PCARS Commercial General Liability Certificate
Obtain and retain a current copy of REACT Certificate of Liability Insurance
Schedule meeting with Melbourne Auditorium Manager, paperwork and coordination (sign lease).
Complete and submit to Auditorium Manager, Melbourne Auditorium/Wells Park Special Activity Application
Contact ARRL and request package of door prizes/ Field and Educational materials for the event
Solicit assistance from Police Explorers in the main parking area on the days of the event (provide lunch)
Solicit assistance from Scouts in the main parking area on the days of the event (provide lunch)
Solicit commiments from minimum number of VE's for testing requirements (provide lunch)
Contact Melbourne Police Department, notify of event times and dates ask for visits on both days.
Fax a quote request to ICOM America for the purchase of required hamfest prizes / facilitate delivery.
Contact ICOM and verify date and time of their booth delivery/pickup at the Melbourne Auditorium (ask that they remain in contact with Auditorium manager)
Coordinate with TEDCO Discount Electronics on funding of ticket printing and location on flyer map.
Coordinate with ASTRO TOO on the funding of door prizes and location on the flyer map.
Provide Vendor List for individuals to use on door security. (REACT and PCARS represenatives)